- Clerical
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- ● Clerk to the Board
of County Commissioners
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- ● Records and
maintains official minutes of meetings
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- ● Maintains all
contracts with the County
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- ● Maintains the County Seal(s)
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- ● Attests the
signatures of the County Commissioners on documents
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- ● Assists with
vacation of County roads
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- Budgeting
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- ● Responsible for office
budget(s)
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- ● Certifies that cash and
budget are available to cover claims
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- ● Reviews and approves
all claims for payment and issues 1099s
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- ● Keeps all financial
reports of the County and other entities
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- ● Assists smaller taxing
entities with budget preparation annually
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- Taxation
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- ● Calculates July and
November abstracts of valuation and taxation
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- ● Compiles and reports
annual bonded indebtedness of the County
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- ● Prepares the tax roll
in preparation of printing tax statements
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- ● Maintains special
assessments to the tax roll
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- ● Processes
abatements/additions and escapes to the tax roll
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- Payroll/Human Resources
(duties may vary by county)
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- ● Administers Payroll for
all County employees
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- ● Maintains the benefits
package for all County Employees
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- ● Reports and pays all
employment taxes and insurance premiums
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- ● Issues W-2s for County
employees
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- Voter
Registration/Election (Chapter 25 of Kansas Statutes)
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- ● 101 of 105 County
Clerks are also the County Election Officer (Johnson, Sedgwick,
- Shawnee and
Wyandotte have appointed County Election Officer in addition to a
- County Clerk)
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- ● Maintains accurate
Voter Registration Rolls
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- ● Collects filing fees
for local candidates
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- ● Verifies signatures on
petitions for candidates, question initiatives and recalls
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- ● Recruits, appoints and
trains board workers for all elections
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- ● Is responsible for all
aspects of election: ballots, polling sites and equipment
- in accordance
with federal, state and local laws and regulations
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- ● Maintains records of
elections in official abstract
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- Miscellaneous
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- ● Sells licenses for the
Kansas Department of Wildlife & Parks
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- ● Sells moving permits,
cereal malt beverage licenses and firework permits
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- ● Maintains fixed asset
inventory for the County
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- ● Assists taxpayers
annually with Homestead and Food Sales Tax refunds
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- ● “Freedom of Information
Officer” for the County (in most counties)
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- ● Maintains all legal
publications for County
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- ● Maintains all claims
against the County
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- ● Maintains a map of all
taxing units in the County
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- ● Provides “check and
balance” to motor vehicle, general ledger and real and
- personal property
from other offices by maintaining a separate set of records
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- ● Administers County
policies as set by the County Commission
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